Setting Up the Ethnicity and Race Portlet

EX Setup

1. Open the Ethnic/Race Report Definition window.

a. On the Ethnic tab, select the Show on Web check box for each Ethnic Category you want to be displayed in the Ethnicity and Race portlet. The Default is Y for all categories except Unreported, which is N.

b. On the Race tab, select the Show on Web for each race you want to be displayed in the Ethnicity and Race portlet. The Default is Y for all races.

c. Save.

2. Set the following Citizenship configurations:

a. Open the Maintain Config Table window.

i. Locate the following rows and enter the appropriate configuration value:

Module	Function	Characteristic	Configuration Value
CM	BIOGRAPH_MASTER	CITIZEN_SHOW	If you do not want to display Citizenship options in the Ethnicity and Race portlet, enter N.
CM	BIOGRAPH_MASTER	CITIZEN_COUNTRY	Enter the country code for the country in which the Jenzabar EX software is deployed. US is the default and allows the system to validate that if the student says they are a citizen, it can be tested against the BIOGRAPH_MASTER.CITIZEN_OF column.
CM	BIOGRAPH_MASTER	CITIZEN_LRP	This configuration allows you to change the text that displays in JICS for this Citizenship option that maps to BIOGRAPH_MASTER.CITIZENSHIP_STS. Enter the text that will be displayed in the Ethnicity and Race portlet for the Resident Alien radio button.
CM	BIOGRAPH_MASTER	CITIZEN_NRA	This configuration allows you to change the text that displays in JICS for this Citizenship option that maps to BIOGRAPH_MASTER.CITIZENSHIP_STS. Enter the text that will be displayed in the Ethnicity and Race portlet for the Nonresident Alien radio button.
CM	BIOGRAPH_MASTER	CITIZEN_OF	This configuration allows you to change the text that displays in JICS for this Citizenship option that maps to BIOGRAPH_MASTER.CITIZENSHIP_STS. Enter the text that will be displayed in the Ethnicity and Race portlet for the Citizen radio button.

3. Set the following configurations to determine which parts (Citizenship, Ethnicity, Race) of the Ethnicity and Race portlet you wish to require:

a. Open the Maintain Config Table window.

i. Locate the following rows and enter the appropriate configuration value:

Module	Function	Characteristic	Configuration Value
CM	ETHNIC_RACE	CITIZEN_REQ	Enter Y if you require the Ethnicity and Race portlet user to choose one of the three Citizenship values.
CM	ETHNIC_RACE	ETHNIC_REQ	Enter Y if you require the Ethnicity and Race portlet user to choose one of the two Ethnicity values.
CM	ETHNIC_RACE	RACE_REQ	Enter Y if you require the Ethnicity and Race portlet user to choose one of the five Race values.

4. Set the following configurations if you are displaying Citizenship options in the Ethnicity and Race portlet and want to display an option for the student to indicate that they choose to not provide Citizenship information in the portlet:

a. Open the Maintain Config Table window.

i. Locate the following rows and enter the appropriate configuration value:

Module	Function	Characteristic	Configuration Value
CM	BIOGRAPH_MASTER	CITIZEN_SHOWOPT	Enter Y if you want to display an option for the student to not provide Citizenship information.
CM	BIOGRAPH_MASTER	CITIZEN_OPTTEXT	Enter/Edit the text that displays for the CITIZEN_SHOWOPT option.

5. Set the following configurations if you are displaying Ethnic/Race options in the Ethnicity and Race portlet and want to display an option for the student to indicate that they choose to not provide Ethnic/Race information in the portlet:

a. Open the Maintain Config Table window.

i. Locate the following rows and enter the appropriate configuration value:

Module	Function	Characteristic	Configuration Value
CM	ETHNIC_RACE	ETHRCE_SHOW_OPT	Enter Y if you want to display an option for the student to not provide Ethnic/Race information.
CM	ETHNIC_RACE	ETHRCE_OPT_TEXT	Enter/Edit the text that displays for the ETHRCE_SHOW_OPT option.

JICS Setup

Configuration settings in JICS can be done by roles with permission to access and administer global and portlet settings.

More Information for Administrators

If you are an administrator and need help in setting up and configuring this portlet, see the Configuration Guides on MyJenzabar.

Setting Global Portlet Operations

See the Setting Global Permissions to Portlets help topic for instructions on how to set up global operations for JICS portlets.

You must set both Global Operations and Portlet-Specific Settings for the Ethnicity and Race portlet in JICS. When you select check boxes for particular roles, the Setup menu will be available for persons with these roles. Typically, this permission would be given to the Student Administrator role; however, you can give access for the global settings to any role.

The Portlet-Specific Settings can be done by the Student Administrator and/or Advisor Administrator, depending on which role you want to do the setup. These settings will be applied to all instances (copies) of the portlet, regardless of the page on which the portlet is located.

Editing Introductory Text

1. Log in as the JICS administrator.

2. From the Ethnicity and Race portlet, click the Edit this text link.

3. On the Edit Intro Text page, edit the Intro Text as appropriate. This text is displayed to students at your school. Changing the text here changes it in ALL instances of the portlet.

4. Click the Save button.